For those of us just starting out with a new event or festival concept, creating the best possible website should be one of the most important initial goals. A user-friendly, persuasive, exciting website can increase buzz about your event, ticket sales, and overall fan engagement. Pairing this with a comprehensive social media strategy (read our article about that here) will all but ensure a strong online presence that should translate into real-world results.
Depending on your budget, you can choose to build this website yourself, hire a web design firm to do it for you, or some combination therein. Many new events will choose the former, often utilizing open source and free software such as WordPress, but electing to bring in the pros if they can’t quite get everything built the way they would like. Wordpress is what FestivalandEventProduction.com is built from, utilizing a lot of custom code and plug-ins.
That’s what this article will be focusing on – starting your event or festival website on your own, and what all that might entail. We will also focus on using WordPress, since it has become one of the most popular ways to build a website thanks to its intuitive dashboard, responsive layouts (your website will automatically adjust to the best viewing experience based on the device – laptop, tablet, phone – you’re using), latest features like parallax scrolling, and constant updates and additions from the WP community.
Do note that, with any software like this, there are security risks of having your login hacked – much like your email address – but so long as you take reasonable precautions like choosing a hard to guess password, and as long as your web hosting company offers daily backups in case you have to restore your website, you should be fine.
First off, you’ll need a domain name and a hosting account. One of the more popular companies to purchase a domain name from is Godaddy.com – they have competitive rates (around $15 / year for a dot com domain name) and they also offer web hosting, WordPress installation, and many other add-ons. Full disclosure: I own a web design and hosting company and can provide this service for you as well, for as little as $50 / year.
Secondly, you’ll want to browse the various web layout options available to you through WordPress. Called Themes, many companies have built “free” and “paid” versions to entice you to try them, and then eventually pay them a fee, usually anywhere from $25 to $100, to unlock the full paid version of their theme. This works well as it allows you to test drive many themes before you have to commit and pay for one (and depending on your needs, you may be fine with keeping the free version).
Below is a grid of 12 various event and festival themes as examples, courtesy of ColorLib (click on the link to look into downloading / purchasing).
Third, you’ll want to look at what sort of features you’d like on your website, and then look to find the best one in WordPress – called Plug-Ins – and install / customize them. Examples of these include calendars, slideshows, glossaries, contact forms, and PDF makers.
Now that you have your desired theme and plug-ins, it’s time to create the content. While WordPress is pretty easy to learn, especially if you’re familiar with programs like Microsoft Word, some specific elements may require coding that’s beyond your ability – if that’s the case, it’s time to get some quotes from WordPress developers (like these guys, based in Austin, as one example) to see how much it may cost for them to jump in and help out. I’m always happy to give free quotes or point you in the right direction of someone that can help you better than I can.
Finally, when your website is ready for launch, you’ll want to coordinate the announcement with all of your social media platforms as well as email blasts, posting on message boards, posting on other event listing websites, and perhaps even a press release to local / national media. And you’ll always want to work to keep your website fresh and as updated as possible – the more the website is updated, the better it will do in search engine rankings. That and having your top keywords in your title tags as well as having other websites link back to you will go a long way in getting good search results.
Questions? Please feel free to comment below.
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Allison Levy - Runner, Artist Hospitality Coordinator, Production Assistant, Bartender, Translator - Austin, TX
Amanda Shaftel - Web Designer, PR / Marketing Materials Creator, Production Coordinator - Austin, TX
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Angel Postell - VIP Manager, Talent Coordinator, Sponsor Relations, Marketing/Media/Social Media Manager - Owner and producer of BevCon®, Talent Coordinator for Chefs For Farmers, Founding Executive Director for Charleston Wine + Food Festival
Armand Daigle - Site Crew, Production Assistant, Runner, Driver, Videographer - Austin, TX
Brandie Louck - Production Manager, Tour Manager, Stage Manager, Site Operations, Production Coordinator - Austin, TX
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Janine Fazzolari Punales - Production Assistant, Production Runner, Hospitality, VIP Coordinator, VIP Host, Artist Relations, Artist Transportation, Production Office Assistant, Vendor Coordinator - Phoenix, AZ
Jarin Wadiwalla - Production Coordinator, Media Relations Manager, Event Manager, Hospitality Coordinator, Artist Liaison - Austin, TX
Jason Gwin - Tour Manager, Artist Liaison, Production Management - Austin, TX & Louisville, KY
Jason Tremblay - Production Manager, Stage Manager, Theatrical Stage Manager, Playwright - Austin, TX and Grand Rapids, MI
Jen Caruso - Sponsorship Management, Beverage Director, RFID Operations, Festival Consulting, Site Manager, Vendor Coordinator, Site Ops, Production Manager, Visual Design Manager, VIP Coordinator - Charleston, SC
Jeremy Denton - Site ops, Vendor Ops, Runner, Assistant to Stage Manager, Carpenter, Art Design & Install - Nashville, TN
Josh Ball - Site Operations Manager, Production Manager, Audio Engineer, Lighting Designer, Carpenter, Site Crew - Austin
James Lavis - Technical Director, Production Manager, Show Operator - Scottsdale, AZ
Josh Levin - Stage Manager, Production Coordinator, Marketing Manager - Madison, WI
John Lewis - Tour Manager, Road Manager, Production Manager, Event Producer, Project Manager, Large Format Digital Cinema Specialist - Austin, TX
Joel Pryor - Artist Relations Manager, Artist Relations Staff, Stage Coordinator, Stage Manager, Production Manager, Festival Project Manager, Site Ops, Talent Coordinator, Promoter Rep, Event Producer, Logistics Manager, Tour Management - Birmingham, AL
Joey Vaughan - Event Producer, Video Producer, Production Manager, Site & Event Operations - New York, NY
John Ferguson - Stagehand, Site Crew, IT Engineer, Software Programmer - Kansas City, MO
Michael Allegretto - Production Manager, Technical Producer, Festival Consultant - Oceanside, CA
Matty Reininger - Stage Manager, Site Crew, Production Assistant, Stage Crew - Austin, TX
Melissa Rangel - Production Manager, Stage Manager, Hospitality Manager, Art Vendor Manager - Austin, TX and Houston, TX
Meagan Hofstetter - Production Runner, Front of House Staff, Production Coordinator - Austin
Micah Cottingham - Site Ops, Artist relations, Management, Coordinator, Bartender, Runner, Stagehand - Nashville, TN
Mike Hanley - Festival Producer, Production Manager, Site Operations Manager, Promoter Rep, Stage Manager, Talent Buyer - Austin, TX
Mollie Johnson - Production Assistant, Stage Hand, Artist Relations, FOH Assistant - Nashville, TN
Morgan Ponsetti - Food and Beverage Director, Sponsorship Management, Festival Consultanting, Operations Manager, Vendor Relations and Coordination, Logistics, VIP/Artist Hospitality, Point Of Sale Operations, Cash Operations, Office Manager, Inventory Management, Project Manager - Austin, TX
Nelson Gomes - Stage Technician, Stage Manager, Director of Production, Tour Manager - Oakland, CA
Nick Kleinschmidt - Site Operations, Hospitality Manager, Transportation/Shuttle Manager, Stagehand, VIP Operations - Austin, TX
Oriel Poole - Festival Art and Decor Designer, Hospitality Management, Production Management - Los Angeles, CA
Patrick Duvall - Site Crew, Stagehand, Production Assistant, Carpenter, Runner - Austin, TX
Sara Victor - Administrative manager, staff manager, staff resource coordinator, executive producer assistant, ticketing manager, people and things coordinator - Santa Barbara, CA
Scott Davidson - Public Safety Director, Permit Acquisition Manager, Security Manager - Austin, TX
Sean McCreavy - Ticketing, VIP Hospitality, Artist Relations, Site Ops crew, Marketing Coordinator, Stage hand, Production assistant, Guest Services Lead, Egress - New Orleans
Shelbie Johansson - Production assistant, production team, VIP concierge, FOH coordinator, event marketing manager, social media manager - Austin, TX
Elle Mahoney - Stage Manager, Production Manager, Runner - Austin, TX
Talib Abdullahi - Site Manager, Hospitality Manager, Talent Buyer, Site Crew - Austin, TX
Tanya Kollar - Food Vendor Curator, Food Vendor Coordinator, Food Program Manager, Culinary Operations, Culinary Stage Production, Artist Relations, Artist Liaison, Artist Transportation, Bartender - San Francisco, CA
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Trey Ellerbee - Site Manager, Carpenter, Site Crew, Quartermaster, Operations Manager - Austin, TX
Matt Ziegler - Stage Manager, Talent Buyer, Artist Liaison, Box Office Management - Flagstaff, AZ